Event Crew Cost Calculator — Local Labor vs. Out-of-Area Travel Costs

Easy Event Cost Savings Calculator — Predict Local vs. Travel Crew Expenses

Free & Easy Event Cost Savings Calculator

Directions: Enter the amounts for your estimated out-of-area crew, then enter the amounts for your estimated local labor costs. When you’re ready, click Calculate (bottom-left of the form). This is an estimate—you must click Calculate to see results in the right-hand column.

Need to estimate the real cost of using out-of-area versus local labor for your next production? Try our free Easy Event Cost Savings Calculator — designed to quickly predict crew travel, lodging, and payroll expenses, while factoring in the time and effort to source, schedule, and manage traveling labor versus reliable local crews.

Estimate Only: This tool provides budgetary estimates for planning purposes and is not a final quote. Actual costs vary by market, availability, union rules, overtime policies, and scope.

Inputs

Crew & Schedule (Estimated needs for this production)

Crew (people)

Days (paid)

Hours per day (8 is standard)

Overtime rule

Estimated OT hours/day (time & a half)

Out-of-Area Travel Crew Labor Need Estimates

Airfare (per person)

Hotel per night (per person)

Hotel nights

Per diem (per day, per person)

Paid travel hours (roundtrip)

Avg wage for travel time ($/hr)

Labor Rates

Out-of-area hourly labor rate ($/hr)

Local labor hourly rate ($/hr)

Local rate includes payroll & workers’ compensation?

Results

Out-of-Area Crew (Fly/Travel In)

Labor $0

Travel pay $0

Flights $0

Hotel $0

Per diem $0

Total $0

Local Broker

Labor (includes payroll, taxes & workers’ comp) $0

Total $0

Savings

If the amount below is positive, the local option costs less.

Estimated Savings $0

Positive savings means the local option costs less

Request a Quote

Your calculator assumptions and results are attached automatically. We’ll reach out within 24 business hours. For immediate needs, call/text 831-252-2662.